Following is an excerpt from my book 101 Winning Marketing Actions for Small Businesses.

Action #18

Recognize that relationships are the heart of buying and selling.

People still buy from people; Purchasers and Buyers are people.  The best way to market and sell to people is to build a relationship with them.  You and all your staff need to do business on a relationship basis.  This will not only insure that you provide the highest level of customer service and increase the probability of repeat business, it is a pleasant and rewarding way of conducting business

A basic relationship can be built very quickly by concentrating on the needs and situation of the Prospect, Customer or Client.  A relationship can be built over time by continuing the focus on the Prospect, Customer or Client and by doing things to show that your focus is.  You really cannot expect to introduce yourself and your business to a Prospect and have them remember you a year later.  You must make the effort to build the relationship by reminding them that you are out there waiting to meet their needs.  You must find ways to show your willingness to meet their needs in the manner that they expect and maybe even require.

Being  a Small, Woman/Minority/Veteran Owned or Disadvantaged Business is not who or what your business is, it is an aspect of your business.  It may open the door or give you a competitive advantage, but you and your staff must develop a relationship and show how your status and your products/services provide benefits to your Prospect, Customer or Client.

Summarize your relationships with some Clients you were successful with and some Prospects that never turned into a Client/Customer.   Look closely at the summaries and see what the commonalities and differences are.  Use that to guide you toward more success.

 

Graduation from Business Ownership University

If owning a business was considered the equivalent of Business Ownership University, what lessons and credentials would you gain?

Since this is graduation season pretend that the first five years of business ownership is the time it will take to earn your bachelor’s degree in Business Ownership.  Five years gives you enough time for one change in major, which happens to many college students.

Following are some of the likely things you would have learned.

  • Working for yourself is not the same as being free to do what you want to do.
  • It is possible to work 20 hours a days.
  • Winning a bid or getting a contract is the beginning not the end.
  • The buck (blame, revenue, cost, whatever) really does stop on your desk.
  • Customer Service is action, not philosophy.
  • it is suicidal to rely on one, or even one type, of customer.
  • Everyone in your business must always be marketing.
  • Size (and capability) is in the eyes of the beholder.  [i.e. you must demonstrate to prospects that your business can handle their needs.]
  • If something sounds too good to be true, it probably is.
  • That a customer’s or prospect’s perception is more important than your mission statement.

During your time at Business Ownership U you will have acquired some very important skills, here are some likely ones.

  • How to plan ahead and anticipate the unexpected.
  • How to keep good records or at least copies of all receipts, bids, contracts and agreements.
  • How to include your business in any conversation (always marketing).
  • How to tune everything else out and focus on the task at hand.
  • How to juggle the many hats of business ownership without dropping any of them.
  • How to delegate and/or outsource.
  • How to analyze an opportunity and decide if R to E + E = $  (Revenue to Expense plus Effort equals Profit).
  • How to distinguish between true networking and just plain socializing.

And just like graduation from college or high school you have good and bad memories, triumphant and scary experiences and rewards and scars.  There is no marching down an aisle to “Pomp and Circumstance”.  There is no cap, gown and tassel.  There is no diploma or degree.  But just the same you know you’ve graduated, you’ve made the five year mark, or eight or ten, and you’ve beaten the odds of business failure.

CONGRATULATIONS GRADUATE!!

Small Business Lessons from Garage Sales

This past weekend I helped my parents conduct a garage/yard sale.  They needed to clean out, so they decided to see if they could make some money on their “stuff”.  Watching and interacting the shoppers was very interesting and I enjoyed comparing them to traditional business customers and clients.  Here are a few of my observations.

First there were the early birds — the ones who come before your advertised start time.  These are usually dealers.  They buy stuff at garage sales and then mark it up and sell it elsewhere — flea markets, junk shops, online, etc.  They often come the day before, hoping they will get the cream of the crop in merchandise and deals.   The early birds remind me of the folks who ask you for proposals or ideas and then buy the product or service from someone else or do it themselves.  They gain understanding, design, costs and other pertinent information from you and then use it to advantage while you get nothing or little in return.  Garage/yard sellers have to be cautious they don’t “give away” things to the early birds instead of getting the full potential profit.  Business owners need to be careful that they do not “give away” too much and cheat themselves out of revenue.

Next there were those who must have been looking for something specific.  They would park, get out and come over to the display of “stuff”.  They would either walk between the tables, quickly scanning the wares or stand in one point and kind of look things over.  Then they would quickly get back in their vehicle (often a pick-up, van or SUV) and drive off.  It was obvious that we didn’t have what they needed.  I have seen the garage/yard sellers try to engage these people in conversation, I guess hoping they would get them to stay and look around.  But that is usually a waste of effort.  If people know what they want and you don’t offer it, then don’t waste your time and theirs by trying to convince them other wise. This is true for garage/yard sales and in business.

And there were those who like to bargain.  No matter what the price, they feel compelled to ask you to lower it.  I’m not sure if they enjoy haggling or if they assume you are willing to lower the price and they want to get the rock bottom amount.  I told my sister, “If I wanted to bargain I wouldn’t have spent so much time putting a price on everything.”  Of course, you haggle anyway so you can make the sale.  In traditional business their are always people who ask for discounts — quantity, because they are non-profit, because their business has been suffering, and just because.  It is often tempting to give a discount so you can make the sale.  But in my experience and observation, if you give them an inch, they want a mile –  If you give them a discount once, they always expect it.  Another consideration is that you devalue your product or service.  At the garage/yard sale ff you give them a discount on one thing they want it on everything.  In traditional business, if you give a discount they think you do not value your products/services enough to stand firm on the price.  If you feel the need to do discounts, develop a policy that very specifically lays out the conditions for a discount, i.e. non-profits get a discount of 5% or customers spending over $500 are eligible for a $25 credit on future purchases within the next 3 months.

Of course at a garage/yard sale the ones you hope for are the browsers.  Now do not confuse the browsers with the curious.  Curious will be discussed in the next paragraph.  Browsers are people who want to spend money.  Typically they walk through the whole display area and look at most everything and pick out a few things to purchase.  Often they go back through a second or even a third time through the whole display or to some specific areas and usually pick up a few more items.  These are the customers/clients we all want at our garage/yard sales and for our businesses.

Now the curious are exactly what the word says.  They may be shoppers, too, but they are primarily curious.  They ask “what’s this?”, they look with their hands and they peek at what other people are buying.  There is nothing wrong with having curious shoppers at garage/yard sales or in business, but it is important to identify them and develop a way of handling them or they will take up all your time while only spending a small amount of money.  When I first started selling telecommunications equipment in the mid seventies a wise sales instructor shared a phrase with me that not only helped me close sales, it also helped me administer a test to determine if someone was serious or curious.  He said that if someone asks “Does it come in XXX (blue, larger size, wireless, etc.)?” to respond with “Would you buy it in XXX?”  The answer, obviously, gives you key information.

Unfortunately there is another category that we sometimes have to deal with — the selfish.  Here is an example.  About the third potential customer that came to my parents sale pulled into their long driveway and stopped just barely off the road.  Even though there was not enough room for anyone else to pull into the driveway they left their truck there and got out.  My sister said, “Would you mind pulling your truck down onto the grass so other people can pull in?”  The people stopped, then turned around and went back to their truck.  They got in, backed out of the driveway and drove away.  First we all looked at each other and then we laughed.  Of course, we all told my sister not to talk to any other customers.  But the truth is that those people were self-centered enough to think it was fine for them to park in a place that made it difficult or impossible for others.  These people probably would not have bought anything or they likely were looking for something specific.  But regardless of the likelihood that they would spend money with us, they would not have been a good customer because they made it difficult for other customers.  In business we sometimes need to not take on customers/clients that are so selfish they make it difficult for us to do other business and get other customers/clients.  It is okay to fire these customers, just be professional and don’t let them rub off on you.

Often at a garage sale the things you sell are things you thought were long shots and the things you were sure would sell, don’t.  You cannot do research on the people who will come to your garage/yard sale, so you have to do research on garage sales in general.  Then you try to display your “stuff” in ways that will attract the typical garage/yard sale customer.  For your business, you can increase your opportunities for revenue by doing more specific and detailed research.  For a garage/sale you are at the mercy of chance; in your business you want to eliminate as much chance as possible by doing research and paying attention to the purchasing patterns of your actual customers/clients.

One of the biggest rewards at a garage/yard sale or in business is that you get entertainment.  Seeing lots of different people and getting to interact with them can provide chuckles, out right laughs and a few incredulous head shakes.  Seeing what people buy and/or ask for can be very surprising.  In traditional business, it is important to find humor in the things that prospects and customers do.  This makes it easier to keep your sanity and your positive attitude and, certainly, makes running a business more fun.

Put Some Spring In Your Marketing

Have you noticed all the pinks, yellows and whites that Mother Nature has painted across the landscape?

Did you notice that the trees are green again?

Are there robins building nests in your eaves?

Then you realize that it is Spring.  But do you realize what Spring can mean for your Marketing efforts?

 

Here are two ways that Spring can help you market you products and services:

  • Spring means new beginnings so people tend to feel hope and are therefore more likely to spend money, make decisions, develop plans and move forward.  Be sure you are there when they are ready to do these things.  Now is the time to make some calls or send some postcards to remind existing customer/clients that you are still around.   It is also a good time to introduce yourself to new prospects.
  • If government agencies and schools are your customers or prospects now is a good time to make contact with them.   The fiscal year of most local and state governments, state supported colleges and school districts ends on June 30.  That means they must spend the money in their yearly allotment or they will lose it.  Normally they cannot carry over money to the next year which starts on July 1.  Sometimes they are even willing to pay in advance for work you may not complete until after July 1.  Having sold products and services to these entities for at least 25 years I have many times been the recipient of a purchase or contract because my client did not want to lose the money.  Usually they purchase something they needed anyway, but weren’t sure until the end of the fiscal year that they had the money.  Just be sure they do not forget about you when they have to spend it or lose it.
  • Spring means tax refunds, which translates to money to spend.  Show them that your products/services are a wise investment for their refund dollars.

 

Find a way to capitalize on Spring Cleaning.  Here are some suggestions:

  • Do some Spring Cleaning yourself and have a clearance sale.
  • Offer a discount on your products/services if your customers will “turn in” something from their own Spring Cleaning to you.  If you can’t use what they turn in you can donate it and get a tax discount.
  • Do a promotion using words such as new and improved and focus on replacing things they are cleaning out.
  • If you do cleaning or organizing or sell products related to these areas, then this time of year is made for you.  Capitalize on it.

 

One other way to incorporate Spring into your Marketing is with visuals.  Most people have a positive reaction to all the blooming, even if it makes them sneeze.  So splash some Spring colors around

  • in your place of business
  • in your booth at a trade fair
  • on a special brochure or mail out
  • in your email signature
  • on your website

It is always good to utilize what is on people’s mind when you are trying to market something to them.

Guard Your Professional Reputation

As Social Media continues to grow in reach and scope it is very important to represent your business and yourself as professional.  It is important to keep your business and professional interactions separate on Social Media websites such as Facebook and YouTube.  Much has been said said about how the wrong postings on can hurt your chances for employment.  The same advice applies to your business.  Any posting you, or anyone who represents your business, put online reflects on your business.  The easiest way is to keep them separate — have a page/presence for your business and one for yourself.  You may also want to make the personal one available only to friends, while the business one can be open to the public so that you can use it more effectively to promote your products and services.

 

Keeping your reputation and image positive is important everywhere.  Here is one of the Actions in my book 101 Winning Marketing Actions for Small Businesses.

Action #93  Keep your reputation positive.

If you do not live up to the promises and claims you make, you will lose existing Customers/Clients or never really have a chance with a new Prospect.  Sometimes it is easy to get caught up in the moment and say yes when you should not.  Be sure that you do not sign the contract unless you know you can do everything promised and required in the manner it must be done according to the specified schedule.  Remember that word-of-mouth is the best or worst friend of a Small Business; if you do fall victim to over promising or committing, people will know.  Also, many government agencies and businesses can, and may, exclude you from future bidding and consideration if you fail to meet your commitments.

 

Remember that it is better to be known well by a few than to be known widely for the wrong reasons.

Secret Tactic for Getting A Response

If I had a dollar for every time I could not move forward because I could not get a response from someone, I could go on a luxury trip.

If I had a dollar for every time one of my clients was on hold because they could not get an answer from someone, I could retire now.

How about you?  Have you ever been held up because a co-worker, supplier, friend or family member would not respond?

It would seem that it would be easier to get a response from someone, anyone, with all the means of communication we have today.  When most people have their cell phone (smart or otherwise) with them all the time, it should be easy to call, text or email a response.  And since we are all becoming more comfortable with shorthand communication (lol, BFF and other abbreviations) it only takes seconds to respond.  So, why is it so hard to get an answer, an RSVP or at least an acknowledgment?

My theory is that usually there is not enough stimulus to make someone take action.  Here are some examples:

  • There is no consequence or the consequence is not clear.
  • Other things are taking the person’s attention and your question is not “loud” enough (i.e. squeaky wheel gets the grease).
  • The person is rude or lazy and needs a prod.
  • The person has a short attention span and forgets your request as soon as they see or hear it.
  • The message did not make it to their mailbox or voice mail.
  • Some people just can’t make decisions.

So, is there anything you can do to get that response you need?  Yes!

Here is a tactic I have used effectively many times.  When you make the request for information, state that if you do not hear from them by a specific date or time, that you will assume _____________  (feel in the blank with whatever is appropriate) and you will proceed with ______________.  If it is the first time you have asked a person for some kind of information or decision, you may want to ask them once without a deadline; then after a reasonable length of time (that doesn’t put you in a bind) send a second request with the deadline.  No, this is not rude.  As a matter of fact it is kind.  By providing the deadline, you will let the person know how important their response is and help them prioritize it among all the other things in their mind.  You may also relieve them of having to make a decision if you make it for them with your assumption.  Another thing to consider is all the other people that are affected if you cannot move forward;  is it fair to make them wait because one person cannot or does not respond?

Here are some examples of this assumption tactic:

  • If I do not hear from you by Friday at 4:00 pm, I will assume you cannot participate and move on to our next choice.
  • If I do not hear from you by next Wednesday, August 12, 2012,  (always provide date to avoid confusion) I will assume you are not interested in this project.
  • If I do not hear from you by close of business today I will assume you will be at the meeting tomorrow and will let the committee know.
  • If we do not receive a bid from you by April 2, 2012, we will assume you will not be bidding on this project.

There are a few risks of using this tactic.  You must way the risks and consequences of using it versus the ones of not getting a response:

  • You may irritate the person you are trying to get a response from.
  • You may get the reputation of being impatient or pushy.
  • If you are female you may get called some unflattering names.
  • Your deadline message may not make it to the intended recipient.  You may want to follow up the message with an alternate method (i.e. If you send an email, follow it up with a text or phone call/voice mail).
  • You could even lose a vendor, customer, friend, committee member, etc.  But if someone reacts this strongly to a deadline the relationship/partnership was probably doomed anyway.
  • Be prepared to be the recipient of a deadline when you are asked for a response.  Because some people will retaliate and some people will adopt the tactic.

If you decide to try this tactic, let me know how it works for you.

How Can I Do Business With These Gas Prices?

Last year I posted a blog entry about minimizing travel without sacrificing business.  Since gas prices are currently very high and threatening to go to OMG levels, I thought I would post an encore of some of that previous blog.

Business can be conducted other than face-to-face.  There are many ways to communicate and conduct business without traveling.  There are also measures you can take to insure trips are more effective.  A business must realistically evaluate the options to determine what is best for the situation.

Here is a list of some of the possible alternatives to business travel.  (Some situations may require a mixture of the alternatives either simultaneously or at specific junctures in the process.)

  • Video Conferencing
    • Via your private network
    • Via the Internet
    • Via a video conferencing service/facility
  • Audio Teleconferencing
  • Online Presentation
  • Online Meetings
  • Email
  • Instant messaging
  • Text Messaging
  • Online Chat
  • Hard copy (US Mail, overnight delivery, private courier service, etc.)
  • One-on-One Phone Conversation (it sounds silly, but it is sometimes overlooked)
  • Social Media

 

Preparing to “do business from home base” requires preparation and execution logistics.  It also necessitates a new set of precautions.  Here are some of the basic considerations and actions:

  • Appropriate network speed and size
  • Adequate network security
  • Proper software
  • Necessary equipment (video, quality speaker phones, headsets to filter out noise, cameras, etc.)
  • Suitable spaces that are acoustically adequate for video conferencing or audio conferencing
  • Training (equipment and procedures)

The old “tried and true” preparation actions for doing business are even more important when doing business without traveling and for making travel more efficient.  Some of those actions are:

  • Research the other party (website, other internet sources, newspaper articles, financial report, and other appropriate material)
  • Read ahead (the proposal, the past correspondence, any other background or appropriate information)
  • Test equipment and/or line at least a day before it is to be used
  • Know how to use the equipment or software
  • Have a technical expert available – a life line
  • Practice (on-line presentation, video or audio speech, etc.)
  • Allow enough time for the meeting (people tend to think a video or phone meeting will not take as long as an in-person one, not necessarily – your time savings comes from not having to travel)
  • Schedule multiple meetings or contacts if you do travel
  • Be sure you have proper materials with you whether you travel or have a meeting online or by phone
  • Be sure the right people do the traveling or are involved in the online interaction (do not involve unnecessary people in a video or phone meeting just because you can without having to incur travel expense)
  • Send one or two people to a trade show/conference and have them provide the information to other appropriate staff.  Purchasing videos of the presentations may be an alternative to attending at all.

Travel is a way of life and business for commercial, non-profit, education and government entities.  However, current economic and security conditions require evaluation of travel practices and the implementation of alternatives.  It will take some effort to overhaul attitudes and procedures, but the results will be a more efficient and effective way of doing business.

I do consultations, research, radio interviews and meetings by phone all the time.  During a phone consultation or meeting I often have the other participants go directly to websites and help them walk through forms, understand procedures and find information expediting their ability to action.  Doing consultations by phone makes it affordable and possible for my clients to use my services.

What Does President’s Day Mean To Small Businesses?

Federal holidays mean a day off for many people, but not for Small Business Owners.  When you own a business days off are not dictated by a calendar, but by your customers, staff and the economy.

 

So what does President’s Day mean to Small Business Owners?  Here’s a few thoughts on that:

  • The bank is closed so there are no withdrawals or moving money around.  If you didn’t plan ahead you may have a problem.
  • The post office is closed so if you have packages to mail you have to wait a day or use another shipping service.  You can’t pick up the package that was too big to leave in your PO Box.
  • The IRS and state tax offices are closed so you can’t pick up those forms you need to finish your taxes.  Of course you didn’t realize this until you went to the office and pulled on the door and it didn’t open.
  • The city and county offices are closed so you can’t get you building permit, renew your business license or get any information.  You wish you had remembered it so you would not have planned on doing it today.
  • School is closed so, depending on the age of your children, you have to make other arrangements for them or have them home with you.  If you work at home this could be challenging.
  • The library is closed so if you planned to do research or use one of their tables to work in a quiet place (away from home where your children are since they are out of school) you have to make a new plan.
  • The coffee shop where you hold many of your business meetings is full because the people who are off today are out shopping (President’s Day Sales) and decide to treat themselves to a latte.  There are no tables.
  • You remember that President’s Day is a combined holiday celebrating the birthdays of George Washington and Abraham Lincoln.  They are the presidents on one and five dollar bills.  This reminds you that with the slow recovering economy you are measuring your revenue more in these money denominations than in the one with Benjamin Franklin on it.
  • Finally you decide to take advantage of the holiday.  You stop by the grocery store and pick up a carton of cherry ice cream (in honor of Washington).  Then you surprise your kids with the ice cream and spend an afternoon playing video games with them.

Diet for Your Marketing Plan

Before Atkins & South Beach diets and before The Biggest Loser, diets were not weight loss tools.  A person’s diet was the foods he/she ate.  The healthier the diet, the healthier the person.  And a healthy person could accomplish more, enjoy things more and have a better life.

Today we think of a diet as a tool to help us lose weight.  But most of us realize that if the diet is solely to lose weight, the weight probably will come back once we are off the diet.  But if the diet helps you become healthier then the weight comes off, stays off and life gets better.

So if your Marketing & Sales plans and efforts are not moving you forward at the proper pace or at all, you need a healthier diet for them.

Here are questions you can ask to determine if your Marketing & Sales plans are healthy:

  • Can I measure the results of my efforts and dollars spent (or do I even know what the results are)?
  • Do my staff, partners, funders, etc. know what results we need from Marketing & Sales?
  • When I make a change (i.e. new logo) or add something (i.e. on-line ads) do I have a specific result in mind (i.e. new revenue stream) or am I changing because it seemed to be time.
  • Have I been able to realize new customers or revenue increases as a result of the time I spend on in-person and social networking.  Or to put it another way, are the people who “like” my company spending money with my company.
  • Do I have an idea of the ROI (Return on Investment) for the Marketing dollars I spend? Remember that for a small business time = money, so be sure you include the time you spend on Marketing & Sales when calculating the cost.
  • Are your Marketing & Sales activities driven by someone else – competitors, trend setters, etc.? If they are, do those people know your business and do they have your interest at heart?

If you are not pleased by your answers to these questions, it may be time to put your Marketing & Sales plans on a diet.  Yes, it may be time to do some of the following:

  • Reduce fat – if I am paying someone else to do my Marketing could I do it as well or better and save money?  Are there efforts or advertising I could spend less time and money on and not hurt my results?
  • Increase fiber – Am I networking directly with my clients/customers and true prospects?
  • Increase fruits and vegetables – Am I properly servicing my current clients/customers to maximize the revenue I receive from them and increase their loyalty?
  • Get appropriate protein – Am I concentrating my Marketing & Sales efforts on the customers/clients that provide the bulk of my revenue?
  • Limit desserts – Am I appropriately mixing the fun stuff with the have to do stuff so that my work life is balanced but profitable?

Most any business can benefit from increasing revenue without inappropriately increasing cost because that increases profit.  A healthy Marketing & Sales plan is a major component of a fit ROI.

Did You See Your Shadow?

On February 2 the groundhog came out of his hole and saw his shadow.  It frightened him so he ducked back into the hole and doomed himself to six more weeks of cold weather and hibernation.  If he had just looked a little closer he would have realized that what he saw was not really as scary as he thought and he could have avoided delaying the pleasure of the world outside of his underground den.

Do you have a shadow that causes you to hide or hibernate?  Is there something that frightens you to the extent that you avoid it and cheat yourself and your business out of revenue, growth and success?

Here are some common “shadows” that frighten or at least stress Small Business Owners:

  • Networking – Walking into a room full of strangers and trying to strike up conversations can be very unnerving.  When you don’t know anyone, you don’t know who you should talk with to promote your business.  You also don’t really know what to say because the situation has so many unknowns.  But you can decrease the stress of networking and increase the benefit by decreasing the unknowns.  Don’t just go to a networking session because there will be lots of people there.  Choose an event because it will have people at it that can purchase your product/service or provide you something you need – wisdom, experience, information on the industry of your customers/clients.
  • Trade Shows & Conferences – Another situation that is full of strangers.  Do you strike up conversations with other attendees?  If you have a booth, how do you combine the right amount of welcome and no-pressure sales pitch?  So often people pay the cost for a booth and then hide behind the table.  Maybe they are afraid if they step out from behind that table they will see their shadow.  And some people go to even greater lengths to avoid talking with the strangers walking through the trade show by talking on the phone, working on their computer, reading the newspaper or talking to another person in the booth.

My experience in small business consulting and training made me realize that networking and trade fairs are very important so I dedicated a whole Chapter with 13 Actions in my book 101 Winning Marketing Actions for Small Businesses.

  • Subcontracting – Many Small Businesses, particularly woman owned businesses, do not take advantage of Subcontracting.  There appears to be a few typical reasons that this happens:
  1. Some people see it as asking for help and are uncomfortable with that
  2. Some are uncomfortable in relying on someone else
  3. Some just do not know that Subcontracting is an option because they do not look outside their normal way of doing business
  • Selling to Government – Too much trouble, they don’t buy my products/services and I don’t know how are the three most common reasons that Small Businesses do not pursue this line of business.  This is shadow that people shy away from when they really do not know how scary it is because they have never looked at it closely enough to truly see what it looks like.
  • Asking for the Sale – Some Small Business people are so afraid that the answer will be no, that they never ask for the sale.  At least the groundhog does come out of his hole even though he knows that he may see something frightening.  Whether he sees his shadow or not, a decision will be made and he can move on to the surface or had back to bed.

The groundhog is afraid of his shadow, but there is a character in another story that has a totally different attitude about his shadow.  Peter Pan lost his shadow and did not feel complete without it.  He even went to great lengths to recover it.  So, which character and attitude will you adopt?

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